In my last post, 4 Helpful Resources for Church Leaders Right Now, I mentioned a book that has been life-changing for me and my team. That book is Scrum: The Art of Doing Twice the Work in Half the Time by Jeff Sutherland. The Scrum system has revolutionized the way our teams work and how our organization functions overall. It has minimized meeting time, increased efficiency, amplified focus, and has provided heightened communication and collaboration among team members. What leader or manager doesn’t want that?
I’m excited to announce that I will be releasing a video tutorial explaining the Scrum system next week. Until then, without going into too much detail, I’d like to share the four main benefits our staff has seen in using the workflow.
No. 1 Focus
Multi-tasking has forever been championed as the best way to get the most done. I don’t know about you, but I have found the opposite to be true. When juggling multiple tasks and projects, details are easily forgotten and things slip through the cracks.
To eliminate this, Scrum utilizes sprints which are 1-4 week-long periods of time during which the team is focused on one topic or project. There is no hopping back and forth between jobs; it’s one train of thought for the entire sprint. And when the sprint is over, you don’t have to think about what you have finished and you can shift your mind to the next thing.
No. 2 Communication
Instead of a million meetings each week, we have minimized it to one 15-minute meeting per day. Teams touch base, updating each other on what they have done, what they are working on, and if anything is slowing them down. There’s no need for additional updates and everyone is kept in the loop daily. We manage organization-wide communication by gathering a representative from each team and having the same format of daily meeting so all teams are up to date.
No. 3 Productivity & Efficiency
With minimizing meetings and facilitating focused work sprints, productivity has shot up in our teams after implementing Scrum. The point system has allowed us to accurately keep track of what is getting done and how much the team can handle per sprint. The daily meetings allow for quick decision making so no one is held up.
No. 4 Creativity
Some may assume that a more structured workflow would restrict creativity, but we have found the opposite to be true. Because Scrum is so effective in focus, productivity and efficiency, it has allowed our teams more time to brainstorm and create new things. Increased communication and collaboration has led to sharing more ideas across teams which has been really fun to watch.
Do you have a workflow that you’ve seen success with? We’d love to hear about it in the comments below. And stay tuned for the Scrum video releasing next week!